AikinAIKIN

Agentic OS for real estate agencies.

Every lead gets answered in 60 seconds, every listing goes live in a day, and your agents spend their time on the conversations that close deals. We build it, integrate it with what you already use, and hand you the keys.

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The buyer

An agency losing leads through the cracks

5–25 agents, one or two offices, residential or mixed. Already on a CRM (often used badly), drowning in WhatsApp and email, and watching bigger players roll out AI-powered portals. Here's where the time and the leads go.

Lead intake & qualification

Leads arrive from property portals, the website, referrals, WhatsApp, and Instagram DMs. Most never get a timely response; many are unqualified and waste agent time.

Listing creation

Photos, descriptions, floorplans, energy labels, translations. Each listing eats 2–4 hours of agent or assistant time.

Viewing coordination

Back-and-forth scheduling between buyer, seller, and agent. Calendar Tetris.

Client communication

Status updates, document chasing, follow-ups after viewings, post-sale check-ins.

Document workflow

Purchase agreements, disclosure forms, ID verification, mortgage broker handoffs, notary coordination.

Market research & valuations

Comparable sales, neighbourhood data, pricing recommendations.

The Agentic OS for an agency

Not one mega-agent — a small constellation of specialised agents working off shared context, with humans in the loop where it matters.

The lead agent

Sits on every inbound channel — web form, WhatsApp Business, email, portal leads. Responds within 60 seconds, qualifies budget, timeline, and area, books a viewing or call directly into the agent's calendar, and hands off with a full briefing note. Multilingual by default.

The listing agent

Takes raw inputs — photos, address, key features — and produces draft descriptions in the languages your market needs, pulls comparable sales, suggests pricing, drafts the portal listing copy, and generates social posts. The agent reviews and approves rather than writing from scratch.

The comms agent

Runs proactive client updates. Summarises the week's viewings and feedback, drafts the awkward “we received a lower offer” email in the principal's voice, and chases missing documents on a schedule.

The research agent

Handles ad-hoc valuation questions, market reports for sellers, and neighbourhood briefings for buyers relocating to the area.

The pipeline agent

Watches the CRM and surfaces what's slipping — leads gone cold, deals stuck at a stage, documents overdue. What a good office manager does, except it never sleeps and never forgets.

More than a consultant who plugs in ChatGPT

Three things separate this from a generic AI add-on.

Architecture judgement

Knowing which workflows should be agentic, which should stay manual, and where on-chain capabilities — verifiable credentials for ID, document hashes for contracts — start to matter as the EU rolls out eIDAS 2.0. Real estate will need this within a few years.

Speed of delivery

AI-orchestrated build is why Aikin can ship a full system in weeks that a traditional agency would quote nine months for.

It orchestrates your stack

Everything sits on top of your existing tools — CRM, calendar, email, WhatsApp Business, and the property portals you list on. Aikin doesn't replace the stack, it orchestrates it.

How the engagement works

Two paid steps. Discovery first; the build is quoted from what discovery surfaces.

Step 1 — Discovery & Blueprint

2–3 weeks

We shadow two agents for a week and map the real workflow, not the org-chart version. We identify the 3–5 highest-leverage agents to build first and define success metrics — response time, time-to-listing, agent hours saved, lead conversion.

Deliverable: An Agentic OS blueprint specific to your agency, with a quoted price and timeline for the build. Yours to keep.

Fixed price: €10–15K.

Step 2 — Build & Implementation

quoted after discovery

Connect to your CRM, calendar, and comms channels. Ship agents one at a time, starting with the lead agent — the highest immediate ROI and the most visible win. Each agent goes live with a human-approval step, then graduates to autonomous as trust builds. Embed, train, hand off.

Deliverable: A working Agentic OS. Real estate involves lighter integration than law or accountancy — typically the lower-to-mid range of the build band.

Price: €40–120K depending on scope.

Step 3 — Optional retainer

ongoing

Tuning, adding capabilities, and ongoing support as the business changes around the system.

€3–5K / month.

Ready to map your agency?

A 20-minute discovery call: how your agency operates today, where the leads slip, and whether a discovery & blueprint engagement makes sense as a next step.

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